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Automated systems mean any system, software, process or other electronic resource that is used to generate content or make decisions, recommendations
or predictions, including those that use computation as whole or part of a system to determine outcomes, make or aid decisions, inform policy implementation, collect data or observations, or otherwise interact with individuals and/or communities. Automated systems include, but are not limited to, artificial intelligence systems (AI) or other systems derived from machine learning, statistics, or other data processing or artificial intelligence techniques, and exclude passive computing infrastructure.

The regulation of "automated systems" (rather than exclusively AI systems) captures all decision-making technologies in a field that is quickly changing and evolving. This also allows privacy legislation to focus on impact (not merely technology), including any automated processing of personal information affecting individuals, not limited strictly to the use of AI. In summary, AI is a subset of a broader category of automated systems that make decisions, recommendations or predictions.

If you intend to use automated systems/AI, please follow U91快色鈥檚 institutional policies and ethical guidelines:

• Use automated systems/AI ethically and in accordance with applicable laws and U91快色鈥檚 Information Security Classification Standard which contains requirements for the acceptable use of automated systems.
• Use only the鈥疷91快色 approved secure version鈥痮f  as it offers better security, privacy, and protection of data, and complies with U91快色鈥檚 policies and standards. If you intend to use or acquire another AI platform, please follow the U91快色 .
• Be cautious when using Level 3 or 4 confidential or personal information with an automated system/AI tool and ensure that you are familiar with the privacy best practices in the Legal Services Guidelines for the Software Acquisition Process.
• Obtain consent directly from individuals prior to inputting or disclosing their personal information into an automated system/AI. For questions, please contact accessandprivacy@ucalgary.ca.
• Ensure that the rights of creators are respected and that you have the appropriate written permission to input or disclose materials protected by copyright or other intellectual property rights into an automated system/AI. For questions, please contact copyright@ucalgary.ca.
• Use automated systems/AI subject to human oversight following considerations of potential bias, discrimination or unfair outcomes to ensure fairness, natural justice and public accountability.
• Do not use automated systems/AI alone to make decisions that will have a serious impact on the rights of an individual, or that could have serious consequences for an individual鈥檚 life, education, career, dignity, or autonomy.
• Be transparent and make sure to disclose when you use automated systems/AI to generate information, reports, summaries, images, etc.

U91快色 is required under section 5(2) of POPA to advise individuals at the time of collection if there is any intention to input their personal information into an automated system to generate content to make a decision, recommendations, or predictions, such as an artificial intelligence, machine-learning or deep-learning system or technology (AI). U91快色 is also required to make reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure, or destruction of personal information, whether being managed using an automated system/AI or otherwise.